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Office Coordinator
at The Onyx Group in Washington, DC
The Onyx Group is an employee owned company dedicated to improve the places we live, work, and play by creating sustainable land and facilities life cycle solutions integrating planning, design and technology.We are seeking a “difference maker” ─ someone who epitomizes creativity, character, and charisma ─ to join our team as our Office Coordinator in our Old Town Alexandria office.
Our culture is to consistently meet deadlines, solves customers’ problems, and exceeds expectations with innovative solutions and client centered services. Your position will support these efforts with responsibility of for making sure the office runs smoothly and effectively and is part of the Administrative team. You will be initially responsible for a wide variety of duties – including helping plan company events, working on employee morale initiatives, answering phones, and providing office management. Your specific responsibilities will include the following:
• Providing pleasant demeanor to external clients and employees
• Answering and screening incoming calls and greeting visitors in reception area including assisting callers and visitors, and contacting the appropriate Onyx employee
• Ordering office supplies and maintaining an adequate amount of basic supplies
• Supporting Human Resources in various employee-focused projects such as the new hire and separation process, updating the company Intranet HR sections, assisting with the company’s employee morale programs, coordinating candidate interview logistics, etc.
• Supporting Accounting with accounts payable including vendor set-up, purchase journal entry, cash disbursement, & reconciliation; accounts receivable including invoice mailing, cash receipt entry, and collection
• Supporting Marketing in assembling materials, email campaigns, delivering equipment and/or materials
• Providing administrative support to employees including booking travel, hotel and catering requests
• Maintaining upkeep of fax machine and printers including keeping an adequate supply of paper and toner
• Distributing internal mail and incoming faxes throughout the day
• Responsibility for the appearance and cleanliness of reception area, conference rooms and kitchen including wiping counters, refilling coffee when necessary, loading & emptying dishwasher, keeping conference rooms neat, etc.
• Coordinating with Administrative Assistants for reception breaks and lunchtime. The front desk must have coverage from 8:00 a.m. – 5:00 p.m.
• Coordinating and maintaining conference room neatness, schedules and special requests
• Maintaining postage on postage machine, control use of machine for business purposes only and mail out letters each day
• Preparing UPS packages and slips, maintain UPS log and follow-up on packages that do not arrive at the designated time
You must have a Bachelor’s Degree; proficient in Microsoft Word, Excel, PowerPoint, & Outlook; be detail-oriented; have the ability to work under deadlines; demonstrate proven organizational skills; be able to communicate clearly, professionally and effectively; and be a U.S. Citizen
As a team member contributing to the success of the company, you will also share in the growth of the company through 3% profit sharing and 8–12% in company stock annually through our Employee Stock Ownership Plan (ESOP). Other benefits include medical, dental, vision, life, AD&D, and disability insurance; a 401(k) plan; paid holidays & personal time off; flex time; and a parking/public transportation allowance. Team members also benefit from the collaborative environment, which encourages autonomy, supports free thinkers, and invests in the personal growth of each individual.
Interested candidates should submit a cover letter telling us what makes you a “difference maker” and your resume to: onyx_jobs@onyxgroup.com or apply online at http://www.onyxgroup.com/application.html
Our culture is to consistently meet deadlines, solves customers’ problems, and exceeds expectations with innovative solutions and client centered services. Your position will support these efforts with responsibility of for making sure the office runs smoothly and effectively and is part of the Administrative team. You will be initially responsible for a wide variety of duties – including helping plan company events, working on employee morale initiatives, answering phones, and providing office management. Your specific responsibilities will include the following:
• Providing pleasant demeanor to external clients and employees
• Answering and screening incoming calls and greeting visitors in reception area including assisting callers and visitors, and contacting the appropriate Onyx employee
• Ordering office supplies and maintaining an adequate amount of basic supplies
• Supporting Human Resources in various employee-focused projects such as the new hire and separation process, updating the company Intranet HR sections, assisting with the company’s employee morale programs, coordinating candidate interview logistics, etc.
• Supporting Accounting with accounts payable including vendor set-up, purchase journal entry, cash disbursement, & reconciliation; accounts receivable including invoice mailing, cash receipt entry, and collection
• Supporting Marketing in assembling materials, email campaigns, delivering equipment and/or materials
• Providing administrative support to employees including booking travel, hotel and catering requests
• Maintaining upkeep of fax machine and printers including keeping an adequate supply of paper and toner
• Distributing internal mail and incoming faxes throughout the day
• Responsibility for the appearance and cleanliness of reception area, conference rooms and kitchen including wiping counters, refilling coffee when necessary, loading & emptying dishwasher, keeping conference rooms neat, etc.
• Coordinating with Administrative Assistants for reception breaks and lunchtime. The front desk must have coverage from 8:00 a.m. – 5:00 p.m.
• Coordinating and maintaining conference room neatness, schedules and special requests
• Maintaining postage on postage machine, control use of machine for business purposes only and mail out letters each day
• Preparing UPS packages and slips, maintain UPS log and follow-up on packages that do not arrive at the designated time
You must have a Bachelor’s Degree; proficient in Microsoft Word, Excel, PowerPoint, & Outlook; be detail-oriented; have the ability to work under deadlines; demonstrate proven organizational skills; be able to communicate clearly, professionally and effectively; and be a U.S. Citizen
As a team member contributing to the success of the company, you will also share in the growth of the company through 3% profit sharing and 8–12% in company stock annually through our Employee Stock Ownership Plan (ESOP). Other benefits include medical, dental, vision, life, AD&D, and disability insurance; a 401(k) plan; paid holidays & personal time off; flex time; and a parking/public transportation allowance. Team members also benefit from the collaborative environment, which encourages autonomy, supports free thinkers, and invests in the personal growth of each individual.
Interested candidates should submit a cover letter telling us what makes you a “difference maker” and your resume to: onyx_jobs@onyxgroup.com or apply online at http://www.onyxgroup.com/application.html
Published at 05-12-2010
Viewed: 89 times
Viewed: 89 times
