0
applicants
Office Administrator
at Company in Montreal, QC, CA
SUMMARY DESCRIPTION
This job opportunity is for a new multi-media innovation company, founded by a serial entrepreneur with deep expertise in digital technology. The company is strategically funded for rapid growth by a major consumer electronics technology company so you will experience the best of both worlds: The fun, entrepreneurial passion and performance-driven environment of a start-up, and the stability and global reach of major industry.
As Office Administrator you will be one of the few non-technical staff at the Company. Your activities will span: (i) office administration – such as purchasing logistics and travel coordination, (ii) employee administration – such as personnel records management and expense claims assistance, (iii) accounting administration – such as transactions reconciliation and tax remittances, and (iv) other such similar duties for the office.
Optionally for those with the rights skills and interest, this role can be expanded to support the management team in (i) business development – such as market research and analysis, (i) marketing – such as tradeshow logistics and social media outreach, and (iii) other such business-related duties.
You will have considerable contact with clients, vendors, and internal staff. You will be the go-to person for a diverse assortment of tasks. The ability to multitask and pay attention to detail is the key to success in this exciting and very active position.
This position is available in full time and part/flex time configuration if desired (with a reduced scope as appropriate for the amount of available time).
DUTIES AND RESPONSIBILITIES
Accounting
• Setup and maintenance of corporate accounts including journal entries, monthly, financials, year-end closing, and bank and other accounts reconciliation in collaboration with external accounting firms
• Process account payable & bill payment including rent and fixed services
• Payroll processing including monthly payroll journals, payroll taxes, year-end T4 tax slip reconciliations, payroll file maintenance and vacation tracking
• Track, record, and report project activities (time sheets, expenses, etc.)
• Coordinate local, provincial (PST), and federal (GST) tax remittances
• Coordinate and assist in the preparation and submission of Scientific Research & Experimental Development (SR&ED) tax rebate claims and similar recovery mechanisms
• Maintain share registry and process investment paperwork as necessary
Human Resources
• Administer pay and benefits including processing a variety of pay and benefit transactions, communicating practice and procedures and counseling employees on benefit plan options, and contacting agencies as required to resolve and clarify pay and benefit issues
• Perform routine staff management duties such as hiring interview schedule coordination, maintain job candidate resume database, new-employee orientation and training, and performance management review administration
• Maintain up-to-date personnel files
Office Administration
• Liaise with property management as well as outside vendors
• Responsible for development and update of office procedures
• Responsible for procuring all office supplies and managing all office equipment maintenance
• Responsible for handling mail and courier packages including customs invoice and clearance
• Make travel arrangements, schedule meetings, coordinate company events, answering telephones, greeting visitors and other general administrative duties
Business Support (optional)
• Marketing communications activities such as website design and maintenance, social media outreach, tradeshow organization and development of marketing collateral
• Perform business analysis including market research, revenue models and competitive reviews
• Support customer relationships, maintain CRM database and develop customer-facing sales collateral
• Maintain records of business agreements and intellectual property
SKILLS AND QUALIFICATIONS
• Bachelors degree or diploma in Business Administration, Commerce or similar fields
• Five or more years’ experience in related small business administration and office management
• Strong computer skills in a Windows environment including advanced office applications, bookkeeping software and other business software applications
• Experience with SR&ED tax credit procedures and/or similar development credit programs
• Experience in marketing and business development fundamentals (for optional expansion of role only)
• Strong oral and written communication skills in French and English including business, financial and general information technology terms
• Flexibility and comfort working in a smaller, fast-paced, and dynamic company environment with a technical focus
• Strong clerical and organizational skills with the ability to multi-task
• Proactive self-starter capable of working independently and responsibly with a sensitivity to confidential information
COMPENSATION
The Company offers attractive and competitive compensation for a high technology start-up company. Compensation includes employee incentives commensurate with breadth and depth of qualifications.
APPLICATION
Please submit your application and CV to the email address provided below.
This job opportunity is for a new multi-media innovation company, founded by a serial entrepreneur with deep expertise in digital technology. The company is strategically funded for rapid growth by a major consumer electronics technology company so you will experience the best of both worlds: The fun, entrepreneurial passion and performance-driven environment of a start-up, and the stability and global reach of major industry.
As Office Administrator you will be one of the few non-technical staff at the Company. Your activities will span: (i) office administration – such as purchasing logistics and travel coordination, (ii) employee administration – such as personnel records management and expense claims assistance, (iii) accounting administration – such as transactions reconciliation and tax remittances, and (iv) other such similar duties for the office.
Optionally for those with the rights skills and interest, this role can be expanded to support the management team in (i) business development – such as market research and analysis, (i) marketing – such as tradeshow logistics and social media outreach, and (iii) other such business-related duties.
You will have considerable contact with clients, vendors, and internal staff. You will be the go-to person for a diverse assortment of tasks. The ability to multitask and pay attention to detail is the key to success in this exciting and very active position.
This position is available in full time and part/flex time configuration if desired (with a reduced scope as appropriate for the amount of available time).
DUTIES AND RESPONSIBILITIES
Accounting
• Setup and maintenance of corporate accounts including journal entries, monthly, financials, year-end closing, and bank and other accounts reconciliation in collaboration with external accounting firms
• Process account payable & bill payment including rent and fixed services
• Payroll processing including monthly payroll journals, payroll taxes, year-end T4 tax slip reconciliations, payroll file maintenance and vacation tracking
• Track, record, and report project activities (time sheets, expenses, etc.)
• Coordinate local, provincial (PST), and federal (GST) tax remittances
• Coordinate and assist in the preparation and submission of Scientific Research & Experimental Development (SR&ED) tax rebate claims and similar recovery mechanisms
• Maintain share registry and process investment paperwork as necessary
Human Resources
• Administer pay and benefits including processing a variety of pay and benefit transactions, communicating practice and procedures and counseling employees on benefit plan options, and contacting agencies as required to resolve and clarify pay and benefit issues
• Perform routine staff management duties such as hiring interview schedule coordination, maintain job candidate resume database, new-employee orientation and training, and performance management review administration
• Maintain up-to-date personnel files
Office Administration
• Liaise with property management as well as outside vendors
• Responsible for development and update of office procedures
• Responsible for procuring all office supplies and managing all office equipment maintenance
• Responsible for handling mail and courier packages including customs invoice and clearance
• Make travel arrangements, schedule meetings, coordinate company events, answering telephones, greeting visitors and other general administrative duties
Business Support (optional)
• Marketing communications activities such as website design and maintenance, social media outreach, tradeshow organization and development of marketing collateral
• Perform business analysis including market research, revenue models and competitive reviews
• Support customer relationships, maintain CRM database and develop customer-facing sales collateral
• Maintain records of business agreements and intellectual property
SKILLS AND QUALIFICATIONS
• Bachelors degree or diploma in Business Administration, Commerce or similar fields
• Five or more years’ experience in related small business administration and office management
• Strong computer skills in a Windows environment including advanced office applications, bookkeeping software and other business software applications
• Experience with SR&ED tax credit procedures and/or similar development credit programs
• Experience in marketing and business development fundamentals (for optional expansion of role only)
• Strong oral and written communication skills in French and English including business, financial and general information technology terms
• Flexibility and comfort working in a smaller, fast-paced, and dynamic company environment with a technical focus
• Strong clerical and organizational skills with the ability to multi-task
• Proactive self-starter capable of working independently and responsibly with a sensitivity to confidential information
COMPENSATION
The Company offers attractive and competitive compensation for a high technology start-up company. Compensation includes employee incentives commensurate with breadth and depth of qualifications.
APPLICATION
Please submit your application and CV to the email address provided below.
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Published at 03-02-2010
Viewed: 95 times
Viewed: 95 times
